The Hospital of the University of Pennsylvania, PENN-Medicine, Philadelphia, PA
Mobile Aspects Endoscope Solution from our HUP Team, Joe DiLeonardo, Vice President and Rick Campbell, Customer Care Manager
Hospital of the University of Pennsylvania (HUP) has utilized Mobile Aspects iRIScope since 2008. After using iRISupply to track high cost items and improve revenues in the Perioperative department, leadership saw a need to have similar tracking capabilities for flexible endoscopes. Even more important was the data associated with flexible endoscopes, patient use information, reprocessing events, maintenance records and shelf life monitoring. With their manual system, HUP relied on staff to do all the paper documentation, check tags on the endoscopes and spend even more time tracking down endoscopes that needed to be reprocessed.
Now, the iRIScope solution is installed in the ORs, Out-patient Endoscopy and 5 Intensive Care Units. There are 2 locations, outpatient and inpatient, where reprocessing is centralized. Staff actively manages 274 endoscopes, knowing where each scope is located, what patient it was used on, the caregiver that utilized it and when it needs to be re-processed. The system sends alerts when shelf life limit is near and if a scope is suspected to be dirty and put back into the cabinet.
Reprocess activity is tracked within iRIScope, with up to 2,700 scopes being cleaned and tested per month. Solution testing is also captured electronically, eliminating the need for paper logs. Previously, all repair history was tracked manually but now it is electronic. Some scopes have been sent out for repair 10 or more times for repair since the system was implemented.
Another example of how HUP maximized iRIScope technology is how they obtain scopes for remote areas that are stored in anesthesia carts that are strategically placed throughout their large academic facility. Scopes are vended for a specific anesthesia cart and the system tracks the location of the scope and shelf life for reprocessing.
Overall HUP has been able to leverage the iRIScope technology to create a culture of safety around the endoscopy life cycle. Standards for reprocessing and documentation exceed industry guidelines established by AORN and SGNA. In addition, PENN Presbyterian Medical Center, located about 3 blocks away from HUP and the area’s premier Trauma Center, has also adopted the use of iRIScope technology as part of their patient safety initiative.
In Spring 2016 HUP successfully passed their JCAHO reviewed with praise given to their now JCAHO-approved Endoscopy best practices.