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Streamlining Hospital Operations: How RFID Cabinets and iRISupply Enhance Inventory Management

September 10, 2023Subhendu PattnaikHospital FinanceRevenue CycleThe Business of Surgery

In the dynamic world of healthcare, efficient inventory management can make all the difference in delivering quality patient care and maintaining a financially sustainable operation. Hospital administrators and clinicians alike understand the challenges of keeping track of a vast array of supplies, devices, and implants. In this blog, we’ll explore how the combined power of RFID cabinets and iRISupply software can revolutionize hospital inventory management, reducing costs and enhancing operational efficiency.

The Inventory Management Challenge

Hospitals often face inventory management challenges that stem from the complexity of their operations. Ensuring that the right supplies are available at the right time in the right quantities is no small task. Traditional manual inventory management systems involve counting, restocking, and tracking items using barcodes and manual data entry. This process can be labor-intensive, time-consuming, and prone to errors.

RFID Cabinets: The Game Changer

RFID (Radio-Frequency Identification) technology has emerged as a game-changer in healthcare inventory management. RFID cabinets are equipped with RFID tags and readers, which allow for real-time tracking and monitoring of items. Each item is tagged with a unique identifier, and as soon as it enters or leaves the cabinet, the system updates its status automatically.

This real-time visibility into inventory levels and item usage is a game-changer. RFID cabinets eliminate the need for manual counting and help prevent stockouts or overstock situations. Hospitals can now maintain optimal inventory levels with greater ease and accuracy.

Enter iRISupply Software

While RFID cabinets provide real-time tracking, the true magic happens when they are integrated with advanced software like iRISupply. iRISupply is designed to complement RFID cabinet technology, taking inventory management to the next level.

Here’s how iRISupply enhances inventory management:

1. Automated Data Capture

iRISupply eliminates the need for manual data entry by seamlessly capturing data from RFID-equipped cabinets. Clinicians and staff can focus on patient care rather than administrative tasks.

2. Real-Time Analytics

The software provides rich analytics, giving hospital administrators actionable insights into inventory usage patterns. With this data, hospitals can make informed decisions about optimizing stock levels and product selection.

3. Efficient Billing and Charge Capture

iRISupply ensures that all items used in patient procedures are accurately documented. This not only improves charge capture accuracy but also enhances revenue collection, reducing the risk of under-billings and over-billings.

4. Inventory Optimization

Hospitals can optimize their inventory by setting PAR (Periodic Automatic Replenishment) levels for each item. Real-time alerts for item expirations and usage trends help hospitals make informed decisions about stock levels.

5. Seamless Integration

iRISupply seamlessly integrates with Electronic Medical Records (EMR) and Hospital Information Systems (HIS). This means that the data collected from RFID cabinets flows directly into your hospital’s existing systems, reducing redundancy and improving data accuracy.

The ROI of RFID Cabinets and iRISupply

The impact of RFID cabinets and iRISupply on hospital operations extends beyond just efficiency improvements. Hospitals that have adopted these technologies have experienced remarkable benefits:

  • A 20% increase in cash collections, translating to significant revenue growth.
  • A 30% improvement in charge capture accuracy, reducing financial discrepancies.
  • A 12% reduction in on-hand inventory within 12 months of implementation.
  • A $250,000 reduction in annual costs associated with product expiration.
  • A 30% reduction in staff time spent on administrative tasks.

Conclusion

The integration of RFID cabinets and iRISupply software represents a transformative leap in hospital inventory management. These technologies streamline operations, enhance billing accuracy, optimize inventory control, and reduce the time spent managing inventory. Hospitals can confidently invest in these solutions knowing that they offer a substantial return on investment (ROI) while improving overall patient care and financial sustainability.

In an ever-evolving healthcare landscape, embracing innovations like RFID cabinets and iRISupply is not just a choice; it’s a necessity for hospitals looking to thrive in the future. The future of healthcare inventory management is here, and it’s smarter, more efficient, and more patient-centric than ever before.

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The 10-Minute Advantage of iRIScope: Revolutionizing Endoscope Management

September 5, 2023Subhendu PattnaikManaging EndoscopesHospital ITJoint Commission
The 10-Minute Advantage of iRIScope: Revolutionizing Endoscope Management

The 10-Minute Advantage of iRIScope: Revolutionizing Endoscope Management

In the fast-paced world of healthcare, every minute counts. Efficiency is the key to delivering optimal patient care, and when it comes to endoscope management, the stakes are even higher. Enter iRIScope, a game-changer in the realm of endoscope management systems. Its standout feature? The 10-minute advantage. Let’s delve deeper into how this feature is setting iRIScope apart and revolutionizing endoscope management.

Why Drying Time Matters

Endoscopes, after being used, undergo a rigorous cleaning and disinfection process. One of the most crucial steps in this process is drying. Proper drying is essential to prevent the growth of harmful microorganisms. The ANSI/AAMI guidance, ST91, recommends drying scope channels for at least 10 minutes using pressure-regulated forced instrument air. This ensures that the endoscope is safe for the next patient.

However, traditional drying methods can be time-consuming, often taking up to 45 minutes or more. This not only delays procedures but can also impact the overall efficiency of healthcare facilities.

iRIScope’s 10-Minute Advantage

Mobile Aspects’ iRIScope has ingeniously addressed this challenge. With its advanced technology, iRIScope can fully dry scope channels in just 10 minutes flat. This is in stark contrast to other channel-drying cabinets that can take at least 45 minutes.

How does iRIScope achieve this? The secret lies in its internal compressor that generates six times as much airflow as other systems. This eliminates the need for external infrastructure or hookups to hospital air, making the process faster and more efficient.

Benefits of the 10-Minute Advantage

  1. Enhanced Efficiency: With a drying time of just 10 minutes, healthcare professionals can quickly move on to the next procedure without unnecessary delays.
  2. Improved Patient Safety: Faster drying times reduce the risk of microbial growth, ensuring that endoscopes are safe for use.
  3. Cost Savings: Time is money. By reducing the drying time, hospitals can optimize their workflow, leading to potential cost savings in the long run.
  4. Compliance with Guidelines: iRIScope’s 10-minute drying feature aligns perfectly with the ST91 recommendation, ensuring that healthcare facilities remain compliant with industry standards.

Conclusion

In the world of endoscope management, the 10-minute advantage of iRIScope is a true game-changer. It not only ensures patient safety but also significantly enhances the efficiency of healthcare facilities. As the healthcare industry continues to evolve, innovations like iRIScope are leading the way, proving that sometimes, great things truly come in small (or short) packages.

 

 

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What are the ST91 Guidelines for Endoscope and How Mobile Aspects Company is helping Academic Healthcare Systems to comply with the Guidelines with their Cutting-Edge Endoscope Reprocessing products

July 6, 2023wpadminManaging Endoscopes
What are the ST91 Guidelines for Endoscope and How Mobile Aspects Company is helping Academic Healthcare Systems to comply with the Guidelines with their Cutting-Edge Endoscope Reprocessing products

Flexible and semi-rigid endoscopes are complex and sophisticated medical devices that are used to perform various diagnostic and therapeutic procedures in health care facilities. However, these devices also pose a significant risk of transmitting infections if they are not properly reprocessed between patient uses. Therefore, it is essential to follow the best practices and standards for endoscope processing to ensure patient safety and quality of care.

One of the most comprehensive and authoritative standards for endoscope processing is ANSI/AAMI ST91:2021 Flexible and semi-rigid endoscope processing in health care facilities. This standard provides detailed guidance for each stage of the processing of flexible endoscopes, from point of use treatment to storage, as well as for staff education, facility design, equipment selection, and quality control procedures  . The objective of ST91 is to provide better understanding and guidance for cleaning and disinfecting/sterilizing flexible endoscopes.

The ST91 guidelines are based on current research and advancements in flexible endoscope processing and reflect the recommendations of experts from various disciplines and organizations involved in endoscope reprocessing. The standard covers different types of flexible endoscopes, such as gastrointestinal (GI) endoscopes, bronchoscopes, ear, nose, and throat (ENT) endoscopes, urology endoscopes, surgical flexible endoscopes, and semi-rigid operative endoscopes.

The ST91 guidelines are not only important for ensuring patient safety and infection prevention, but also for complying with regulatory requirements and accreditation standards. Health care facilities that process flexible endoscopes are expected to follow the ST91 guidelines or equivalent standards as part of their quality improvement and risk management programs. Failure to comply with the ST91 guidelines could result in adverse outcomes for patients, staff, and the facility, such as infections, lawsuits, fines, citations, or loss of accreditation.

However, complying with the ST91 guidelines can be challenging for many health care facilities, especially academic medical centers that have high volumes and varieties of flexible endoscopes. These facilities may face difficulties in implementing and maintaining the ST91 guidelines due to factors such as lack of staff training and certification, inadequate facility design and equipment, insufficient documentation and tracking systems, and limited resources and budget.

This is where Mobile Aspects comes in. Mobile Aspects is a leading provider of cutting-edge endoscope reprocessing products that help academic health care systems comply with the ST91 guidelines and improve their endoscope reprocessing performance. Mobile Aspects offers a range of innovative solutions that address the key challenges and gaps in endoscope reprocessing, such as:

– iRIScope: A smart cabinet system that automates the documentation and tracking of endoscope reprocessing cycles, from point of use to storage. iRIScope uses radio-frequency identification (RFID) technology to identify each endoscope by serial number and capture its reprocessing history.

iRIScope also monitors the storage conditions and expiration dates of endoscopes, and alerts staff when an endoscope needs to be reprocessed or replaced. iRIScope helps health care facilities comply with the ST91 guidelines for documentation, traceability, storage, and quality control of endoscope reprocessing.

By using Mobile Aspects’ products, academic health care systems can achieve several benefits, such as:

– Improved patient safety and infection prevention by ensuring that endoscopes are properly reprocessed and stored according to the ST91 guidelines.

– Enhanced staff efficiency and productivity by reducing the manual tasks and errors involved in endoscope reprocessing and documentation.

– Increased regulatory compliance and accreditation readiness by providing accurate and reliable data and reports on endoscope reprocessing performance and quality.

– Reduced costs and waste by optimizing the utilization and inventory of endoscopes and reprocessing supplies.

Mobile Aspects is committed to helping academic healthcare systems comply with the ST91 guidelines and improve their endoscope reprocessing performance with their cutting-edge endoscope reprocessing products. Mobile Aspects has a proven track record of delivering successful outcomes for their customers, such as:

– Reducing endoscope-related infections by 80% at a large academic medical center.

– Saving $1.2 million annually in endoscope reprocessing costs at a leading academic health system.

– Increasing endoscope utilization by 33% at a major academic medical center.

Mobile Aspects is the trusted partner for academic healthcare systems that want to comply with the ST91 guidelines and improve their endoscope reprocessing performance with their cutting-edge endoscope reprocessing products. To learn more about Mobile Aspects and their products, contact them at info@mobileaspects.com.

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Mobile Aspects Installing iRISecure Tissue Tracking System at Cambridge Health System Hospitals

March 30, 2022wpadminPatient Safety

Healthcare logistics platform provider Mobile Aspects soon will install its RFID-enabled tissue and implant tracking system in a pair of Cambridge Health Alliance hospitals, helping the Massachusetts-based healthcare provider modernize its surgical care delivery and inventory analysis processes.

Mobile Aspects’ iRISecure system will replace time-consuming manual tracking methods in operating rooms at CHA Cambridge Hospital and CHA Everett Hospital. Five cabinets will be installed between the two hospitals, each backed by software that integrates and interfaces seamlessly with CHA’s electronic medical records system to provide staff with up-to-date tracking of tissues, fluids and equipment used during surgeries, guided workflows on usage and cleaning procedures to ensure Joint Commission standards are met, and detailed reporting that reveals insights on inventory and processes. In all, iRISecure is expected to create a safer, more efficient and cost-effective environment.

“Ultimately, our platform is about introducing an ease-of-use that reduces the amount of time a provider is spending tracking down tissue or trying to remember how long it ago it was removed from a freezer,” said Suneil Mandava, CEO of Mobile Aspects. “With iRISecure, it’s really as simple as removing the sample from the cabinet, and thanks to our patented RFID-tracking technology and our software, we can capture its entire journey in the hospital from dock to patient. No extra scanning, no need to remember any complicated codes, and definitely no more writing out records that end up getting lost in a file cabinet.”

At a time when years of a public health crisis and supply chain woes have stressed health systems, iRISecure’s reporting capabilities will provide CHA a valuable tool. The platform’s interface allows easy access to learn how much of a certain type of tissue or product is on hand across the health system, determine which tissue physicians are using and how often, and uncover historic usage trends to properly balance supply levels.

“There’s a whole host of things you can do with RFID tracking, so much more that you can do with just supply chain tracking alone,” said Roger Conant, CHA’s Associate Chief Nursing Officer of Perioperative Services. “That’s what excites me the most, the endless number of possibilities we have with this type of technology to protect our patients and keep them safe.”

For example, iRISecure can produce a Zero-Use Report, which flags items that have not been used in a set period and may need to be replaced or removed, and an Overstock Report, which identifies items that are not exceeding peak weekly usage, indicating there may be too many on hand. This reduces costs and eliminates the possibility of using an expired product.

“In the next six months, I’d like to see improvements in the traceability of what we have on hand, so we can clean up a lot of what might not be used right now by individual providers and bring in more of the things they are using,” said Eduardo Pepin, CHA’s Perioperative Business and Inventory Manager. “With this new technology, I’m confident we can meet that goal, help our providers and, therefore, our patients.”

Along with tissue, the Pittsburgh-based company’s platform can track blood supplies, specimens, high-value assets, and general equipment and supplies, opening the potential for a broader and long-lasting partnership between Mobile Aspects and CHA.

“When I first met Roger and Eduardo, I immediately knew they were the ideal leaders I wanted to partner with,” said Richard Bennett, Mobile Aspects’ New England Regional Director. “These gentlemen are forward thinking, innovative leaders, that embrace technology and quickly understood the value Mobile Aspects provides. They had a keen interest in our RFID tissue tracking, specimen tracking, and high-cost ortho implant tracking solutions which address patient safety, reduce inventory, labor costs, and meet Joint Commission standards for reporting. I very much look forward to working with Roger, Eduardo, and the OR team at Cambridge Health Alliance.”

ABOUT MOBILE ASPECTS

For more than 20 years, Mobile Aspects has pioneered new methods for modernizing and optimizing the care delivery process in health systems. A Pittsburgh, Pa.-based private entity backed by patented technologies, Mobile Aspects’ platform eliminates manual and fallible practices to make hospitals safer and less at risk for sentinel events. Utilizing RFID technology and guided workflows for tracking and returning equipment, as well as an interface that syncs with a health system’s EMR, Mobile Aspects allows hospitals to focus on what matters most — patients. For more information, visit www.mobileaspects.com.

ABOUT CAMBRIDGE HEALTH ALLIANCE

Cambridge Health Alliance (CHA) is a Massachusetts community health system serving over 140,000 patients in Cambridge, Somerville and Boston’s metro-north communities. Key clinical services include primary care, behavioral health, emergency care, surgery and specialty care, hospital care, maternity care and state-of-the-art testing services. It has a robust Department of Community Health Improvement and operates the nationally accredited Cambridge Public Health Department. As a teaching hospital of Harvard Medical School, Harvard School of Public Health, Harvard School of Dental Medicine and Tufts University School of Medicine, CHA trains the health care providers of tomorrow. For more information, visit www.challiance.org.

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How to Track Loaner Scopes Across A Health System

December 13, 2021Subhendu PattnaikHospital ManagementManaging EndoscopesPatient Safety

Loaner scopes are typically very hard to track in busy endoscopy departments, where they are combined in circulation with dozens of other endoscopes across multiple floors or buildings. Without proper documentation, it is hard to know exactly when loaner scopes are due to be sent back to the vendor. Loaner scopes can also end up being the source of unnecessary and frequent charges from your vendors. This issue is compounded in an Enterprise setup, where hard-to-manage loaner scopes can lead to thousands of dollars per year in additional, unbudgeted expenses.


Loaner scopes are intended to be used for a short, fixed duration of time, typically at no cost while another scope is sent back to a vendor for repairs. When taking in loaner scopes, however, hospitals are signing up for several risks. First of all, loaner scopes that are held too long can result in rental fees for each month that a loaner scope is used beyond the agreed to period. With so many scopes going in and out of a facility, it is easy to take your eye off of the contracted time period and get hit with unexpected costs. Moreover, any costs related to damage to loaner scopes are the sole responsibility of the hospital. Because of this, it’s best to use loaner scopes only when absolutely required and to make sure they don’t get overused and damaged. Lastly, loaner scopes can, and quite often do, get lost. It may be a temporary or permanent loss of scopes, but either way, if the loaner scope isn’t found when the vendor asks for it, you may get hit with an unexpected bill. With these risks, hospitals need an automated system to keep track of the loaner scopes going in and out of their possession. Academic medical centers and large health systems especially require a solution due to the sheer number of loaner scopes they have at any given time. Mobile Aspects has built an automated endoscope tracking system that includes a feature that helps hospitals manage their loaner scope inventory. The company’s scope tracking software, iRIScope, helps manage the tracking and usage of an entire endoscope inventory, and a new module has been released that focuses on loaner scopes. When loaner scopes reach the end of their contracted term, the software can send proactive alerts to notify techs that loaner scopes need to be returned to the vendor. iRIScope tracks the usage levels of loaner scopes so you can make sure you keep loaner scope usage to a minimal level when possible. The system also helps track down missing loaner scopes by recording a real-time chain of custody of scopes so missing scopes can be identified and tracked down immediately. iRIScope helps to mitigate all of the risks associated with loaner scopes as part of its best-in-class scope tracking capabilities. iRIScope will also help manage all of the usage, reprocessing and repair details of your entire scope inventory, and will offer up actionable analytics on how to improve the management of your expensive scopes. Built in patient safety features also minimize the risk from adverse health events caused by inadequately reprocessed scopes. To find out more about iRIScope and its benefits for loaner scope management, sign up for a demo today.

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How to Track Shared Endoscopes Across Large Health Systems

November 3, 2021Subhendu PattnaikHospital ManagementManaging EndoscopesPatient Safety

In many US health systems, endoscopes are stored and shared across several different buildings and campuses due to the sheer number of endoscopes required to treat both routine and specialty procedures. As a result, many of these shared endoscopes are misplaced or lost, and hundreds of hours are spent monthly trying to track them down, which can lead to delays or even cancellations of procedures.

Many hospitals and surgery centers are evaluating technologies that can help track their scopes and automate the documentation of key steps along their usage lifecycle. One such scope tracking system that helps health systems track endoscopes as they travel throughout hospitals is iRIScope from Mobile Aspects. This unique endoscope tracking system uses RFID technology and optional RFID-enabled scope storage cabinets to track endoscopes throughout their journey. The software’s transfer scope feature allows users to track and instantly see which of their scopes are being loaned from one department or hospital to another along with their current location and status. The feature also helps identify scopes that were lost/misplaced during transfer by showing an in-transit status and how long scopes have been in transit. Alerts can also be set to proactively send notifications to employees when scopes have not been seen in the system in 24 hours, or another customized time period. With these features, health systems can keep an eye on endoscopes as they travel throughout the system and ensure traceability to help track down scopes that are missing.



The software also includes a loaner scope tracking feature that allows users to see a real-time view of which of their current scopes are loaner scopes and how long they have been in their possession. Alerts can be set to remind users when loaner scopes have reached a certain time threshold as a notification that the scope needs to be sent back to the vendor. This can help mitigate surprise bills from vendors for loaners that have been in the hospital’s possession for too long.

iRIScope also helps hospitals meet documentation requirements from The Joint Commission (TJC) and other accreditation bureaus, who have cracked down on scope documentation practices in recent years.  Utilizing automated data capture techniques, iRIScope helps to document the entire reprocessing cycle for each scope without any manual data entry. The system also captures which scopes are used on which patients in an automated fashion. This ensures that required documentation is recorded without any additional work required from employees, increasing job satisfaction and patient safety.

With the modular design of iRIScope and excellent software tracking support, endoscopes can now be managed within large health systems in a way that matches existing workflows and protocols and can grow and adapt to changing requirements as time passes. This makes sure that any investment in the iRIScope endoscope tracking system will be a profitable and time-saving endeavor. Sign Up for a demo today.

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Global Healthcare Company Mobile Aspects Announces Industry-First Blood Product

October 19, 2021Suneil MandavaBlood ManagementJoint CommissionOperating RoomsPatient SafetyRegulatory ComplianceTissue Management

The product, iRISecure Blood, is an industry-first RFID transfusion and safety system for hospital emergency departments and trauma centers.

[Pittsburgh, PA – October 19, 2021]

Mobile Aspects, a global healthcare software company that helps hospitals become safer and more efficient, today announced the first end-to-end RFID Bloodbag tracking system, iRISecure Blood. This new solution is now available to hospital emergency departments and trauma centers across the United States.




Tracking and documenting the use of blood and plasma is a critical function of hospital emergency departments and trauma centers. With only 7% of the population being considered a “universal donor” with Type O blood, which has been further depleted by the ongoing COVID-19 pandemic, it is critical this scarce resource is properly stored and tracked. iRISecure Blood tracks this blood and provides robust data to hospital administrators to ensure the best operations around this important issue.

 

“As a leading surgical program in the western Pennsylvania region and home to a Level I trauma center, effective and efficient management of our blood supply is critical to meeting the health needs of our patients,” said Mark Nussbaum, COO of Allegheny Health Network’s (AHN) Allegheny General Hospital (AGH). “We are excited to collaborate with Mobile Aspects on the implementation of its innovative iRISecure Bloodbag tracking system at AGH, as it will further improve our utilization of this precious resource and the quality and safety of care that we are able to provide.”

Some of the features iRISecure Blood will bring to hospitals and Trauma Centers include:

  • Tracking: First and only RFID blood management tracking system designed for the unique issues in hospital emergency departments and trauma centers; tracks bloodbags from the bloodbank in a hospital to the point of transfusion into the patient.
  • Easy access: Provides quick and easy access to blood and plasma for Emergency use.
  • Eliminate waste: iRISecure automatically notifies administrators if a bloodbag is out of refrigeration for too long or is expired.
  • Data: Previously, hospitals had poor data on bloodbag receipt and travel throughout the hospital. iRISecure gives hospitals electronic reports on bloodbags, trends, and other information to help drive patient safety and efficiency.
  • Accountability: With robust data, hospitals know who is taking which bloodbag and for which patient.
  • Interface with Electronic Medical Record (EMR): iRISecure Blood automatically sends transfusion information into leading EMRs, including Epic.

“Mobile Aspects has been working closely with hospital executives and physician leaders for 20+ years to help them tackle the most important issues in running a hospital in today’s complex clinical, regulatory, technical, and financial environments,” said Suneil Mandava, President, CEO of Mobile Aspects. “iRISecure Blood is another example of Mobile Aspects’ ability to quickly deliver a solution that is at the top of many hospital executives’ list of priorities.”

iRISecure Blood is available now for Emergency and Trauma Centers. To learn more about Mobile Aspects, please visit our website.

ABOUT MOBILE ASPECTS

Mobile Aspects, a global healthcare software company that helps hospitals become safer and more efficient. Founded in 2000 in Pittsburgh, PA, the company has decades of experience leveraging their proprietary RFID technology to reduce the manual documentation burden placed on most hospital clinicians today, helping hospitals achieve greater savings in time, costs, and resources while also enabling better care for patients.

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How a Software Solution Can Help Automate the Bill-Only Item Process in Hospitals

October 1, 2021Subhendu PattnaikSupply ChainClinical DocumentationHospital FinanceRevenue CycleThe Business of Surgery

The healthcare supply chain has come a long way over the past few decades. For most hospitals, the supply chain included mainly manual processes for obtaining resources, managing supplies, and delivering goods and services to providers and patients. Because there are thousands of products and services that go through a hospital’s supply chain, along with an array of stakeholders, technology is needed to close the data gap in hospitals. Pen and paper are on their way out as technology in supply chain management has evolved, and the industry is continuing to see considerable changes.

Even in the age of streamlined solutions, the process for bill-only / same-day items has maintained a dependence on paper forms and manual processes to get things done. It begins with a vendor rep typically filling out a document or paper form for a requisition of a product that is a bill-only product. Someone at the hospital must receive the form, then manually examine it to see if that exact product was used in a specific case, and then verify if the right price with the right discount was applied to it. For many hospitals, the purchasing of bill-only products can be a time consuming and difficult process. Due to the lack of a proper software solution to automate such a process, most providers rely on paper forms and manual research to get them approved and purchased.

Hospitals that rely on manual processes for bill-only item management are prone to a lot of error and fraud. Vendors can get supplies and implants into the OR/procedure rooms that have not been properly approved by hospital administration, which can go against hospital policy. In some cases, due to poor documentation, bill-only items often are not put on the patient medical record and are often not billed to the patient resulting in a loss to the hospital. Also, data and reporting on the use of bill-only items is very poor if it exists at all. All these problems create frustration for the hospital administration, department leaders, supply chain, finance and accounting.

Mobile Aspects has designed a solution that addresses the unique challenges of bill-only items – one that eliminates paper forms, provides visibility to the process and uses advance technology to automate manual tasks. If your hospital is seeing billing and ordering issues related to same-day / bill-only items, there is software available to help improve the traceability of these often-problematic items. iRISupply’s  implant and supply tracking software includes a feature to track bill-only items to make the documentation process more transparent. With this feature, it’s easier to document supplies at the point of use. If a supply is brought in from a vendor, it can be marked as used from an interface on the iRISupply cabinet or console. An additional module on the Web will allow users to manage bill-only/same-day items so they are approved using the proper workflow. With these features available, hospitals are able to ease the documentation headache created by bill-only items and focus on patient care where their attention is most needed.

For more information, sign up for a free virtual demo by visiting HERE.

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How to Ensure That Emergency Departments and Trauma Centers Never Run Out of Blood

August 30, 2021Subhendu PattnaikBlood ManagementClinical DocumentationHospital ManagementInfection ControlPatient Safety

All blood is precious, but type O-negative blood has especially high importance in Emergency Departments and Trauma Centers. Shortage of blood is a barrier to properly treat trauma patients, provide blood transfusions, and conduct surgeries. For patients whose lives hang in the balance, Trauma Centers and Emergency Departments require Type O-negative blood to perform life-saving procedures. O-negative blood is often called the ‘universal blood type’ because nearly anyone can receive it. This makes it vitally important in an emergency or when a patient’s blood type is unknown.

Trauma Centers and Emergency Departments need to document blood at a high level to make sure that they keep an accurate count of inventory and re-order blood when needed. However, due to the hectic nature of their operations, Trauma Centers and Emergency Departments often struggle to properly document blood. Currently they’re required to track blood when it arrives in their department, keep a clear record of which blood was used on which patients, and stay on top of other important data like expiration dates. Another challenge with tracking blood is that it has a shelf life of 48 days, so any miscalculation in record-keeping can lead to wasted blood, which hospitals absolutely cannot afford.

Mobile Aspects has produced a solution to automatically document the usage of blood, with a clear goal that Emergency Departments and Trauma Centers never run out of uncrossmatched blood by keeping an accurate record of blood and making sure it is always ordered when needed. iRISecure-Blood is the first and only RFID (radio frequency identification) blood tracking and documentation system designed specifically for Trauma Centers and Emergency Departments. The product was designed to bring automation to Trauma Centers and EDs so that staff can focus on the patient rather than filling out grueling forms and data logs. The system can be integrated with the blood supplier’s information systems to provide seamless communication between a blood bank and its blood supplier, as well as to the Electronic Medical Record (EMR) to provide automatic documentation in the patient’s medical record. The system also automatically records valuable information about each blood transfusion such as serial number and expiration date. Alerts are provided to remind hospital staff about expiration dates and blood that has been out of cold storage for too long.



iRISecure-Blood solves many documentation and workflow issues that most Trauma Centers and Emergency Departments face. With this new solution, Trauma Centers can make sure they never run out of uncrosmatched blood. Sign up for a demo today to learn more about iRISecure-Blood.

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What makes blood tracking in Trauma Centers and Emergency Departments so unique and how you can improve it

August 16, 2021Subhendu PattnaikBlood ManagementClinical DocumentationHospital ManagementInfection ControlPatient Safety

An insufficient blood supply can have severe negative impacts on hospitals, especially in a Trauma Centers or Emergency Department. A shortage of blood is an obstacle to properly treat trauma patients, provide blood transfusions, and conduct elective surgeries. Trauma Centers and Emergency Departments require Type O-negative blood, which is also known as uncrossmatched blood, for patients whose live hang in the balance. O-negative blood is often called the ‘universal blood type’ because nearly anyone can receive it. This makes it vitally important in an emergency or when a patient’s blood type is unknown.

According to the Red Cross, only 7% of people have type O negative blood, and there is currently only a half-day supply nationwide. With COVID-19 being a primary reason for blood shortages worldwide, the donation of this blood type has taken a significant hit. Also, it is reported by the Red Cross that there has been a 10% increase in blood requests from Trauma Centers since 2019. These factors show how important O-negative blood can be in saving someone’s life.

One of the issues Trauma Centers and Emergency Departments have been facing is proper documentation of blood. That includes tracking blood when it arrives, keeping a clear record of which blood was used on which patients, and other important data like expiration dates. Another challenge with blood is that it has a shelf life of 48 days (about 1 and a half months), so any errors in record-keeping can lead to wasted blood, which hospitals absolutely cannot afford.

In order to bring innovation to an area desperately needing it, Mobile Aspects has produced a solution to automatically document the usage of blood. iRISecure-Blood is the first and only RFID (radio frequency identification) blood tracking and documentation system designed specifically for Trauma Centers and Emergency Departments. iRISecure-Blood was designed to bring automation to Trauma Centers and EDs so that staff can focus on the patient rather than filling out laborious forms and data logs. The system can be integrated with the blood supplier’s information systems to provide seamless communication between a blood bank and its blood supplier, as well as to the Electronic Medical Record to provide automatic documentation in the patient’s medical record. The system also automatically records important information about each blood transfusion such as serial number and expiration date. Alerts are provided to remind hospital staff about expiration dates and blood that has been out of cold storage for too long.


With its unique features, iRISecure-Blood solves many documentation and workflow issues that most Trauma Centers and Emergency Departments face. Sign up for a demo today to learn more about this groundbreaking product.

 

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